Employee Relations Committee (UTHCPC)

Article VI. Officers of the ERC

A.Chairperson

Duties of the Chairperson include, but are not limited to, presiding at meetings, calling meetings, appointing members to ad hoc committees, approving minutes, and otherwise facilitating and directing the affairs of the ERC.

B. Co-Chair Person

Duties of the Co-Chairperson include, but are not limited to, presiding at meetings and otherwise carrying out the duties of the Chairperson in his/her absence. Will assist in coordinating events throughout the term of office and will preside over the Committee.

C. Secretary

Duties of the Secretary include, but are not limited to recording and distributing the minutes of the ERC. Will assist in coordinating events throughout the term of office. Will also maintain a membership roster, keep a record of ERC events, maintain attendance records and supply needed meeting information to any event coordinator.

D. Treasurer

Duties of the Treasurer include, but are not limited to providing monthly treasurer’s reports of income and expenditures of the ERC funds. Will assist in coordinating events throughout the term of office. Will also make deposits, handle reimbursements to vendors, and procure change for fund raiser sales events. The Treasurer will adhere to UTHCPC's Solicitation Policy

E. Communications Officer

Duties of the Communications Officer include, but are not limited to coordination of information distribution to UTHCPC, and general PR responsibilities within UTHCPC.
The Communications Officer may appoint ad-hoc committees on an as needed basis with the concurrence of the ERC.

F. Election of Officers

Elections are held in July every year, with officers taking office on September 1st. UTHCPC employees are polled for nominations Chairperson, and General Membership. The nominees are contacted for their agreement to serve if elected. Ballots are then mailed to each active ERC member and returned to the designated individual to tabulate the results. The new Chairperson is announced at the annual August meeting. General membership is polled for nominees of Co-chairperson, Secretary, Treasurer and Communications Officer.

G. Terms of Office

Officers are elected to serve a one-year term.

H. Vacancies

Chairperson – the Co-Chairperson assumes the remaining term, and a new Co-Chairperson is elected.

Co-Chairperson, Secretary, Treasurer, or Communications Officer – an election will be held to select a replacement for these offices.